Every document built by hand
Board packs assembled manually, policies reviewed in Word, CO reports copy-pasted from last quarter. Bespoke effort, every time, for work that should be a repeatable workflow.
For responsible fund managers · CSSF-regulated AIFMs & SICARs
A Monday-morning posture
you can defend.
Rootcaves turns your fund's obligations into evidence-backed workflows — approvals, board packs, reminders and audit-ready files — so the work is done and the file is ready before anyone asks.
A compliance operations control room for lean fund teams. The system does the boring work; your CO decides. Never the inverse.
Audit-ready · trust is the product
root·caves
GOOD MORNING
Two things would value your eye. Everything else is handled.
AML/CFT · needs you
SRRC annual report — confirm before filing
Prefilled from this year's evidence. A late filing risks a supervisory measure; confirming now clears it.
Due in 6 days
Review & confirm
✓ No beneficial-ownership changes to record this quarter — nothing outstanding.
✓ 115 third parties verified · Q1 policy cycle complete.
obligation→
evidence→
CO approval→
audit log
The problem
Same regulations as a billion-euro fund. A fraction of the resources.
You carry the full weight of Luxembourg's regulatory framework — on tools built for another era.
No single source of truth
Obligations live across Nextcloud, email and spreadsheets. Nothing tells you what's due, what's done, and what's exposed. When the auditor asks, preparation turns into archaeology.
Deadlines that find you first
CSSF filings, AML/CFT reports, SAQ submissions, auditor coordination — each on its own clock. A single missed date is enough to invite a supervisory measure.
€63k–105k / fund / year
What CO time costs on one fund: 210–350 hours a year at €300/h — most of it on work that should run itself.
The platform
Six modules. One compliance engine.
Each owns one operational domain. Together they replace the manual work that fills your CO's week — every obligation carried through to evidence and approval.
Compliance automation
Filings, AML/CFT reports and policy cycles, mapped to 210+ obligations. Each one tracked from due to done, with the evidence attached.
SRRC · SAQ · Annex IVDocument production
Board packs, CO reports and LP letters, generated from your structured data. You edit and approve; you never start from a blank page.
Board packs · CO reportsKYC & AML
Investor onboarding, risk-tier classification and screening, in one workflow. Due diligence that scales with your investor base, not your headcount.
Onboarding · Risk tiersValuation & risk
Portfolio monitoring, NAV oversight and risk-function reporting. Escalation lives inside the workflow — not in someone's memory.
NAV · Risk reportsCalendar & deadlines
Filing dates, board-prep windows and review triggers, all FY-relative. You hear about a deadline while there's still time to act on it.
Filing calendar · AlertsGovernance
COI registers, corporate records, board resolutions and audit trails. Every decision documented, every version kept, every action logged — for the day someone asks.
Registers · Audit trailThe product
Calm on the surface. Complete underneath.
Not a mockup — the surface a CO opens on a Monday morning. Dense where the regulator demands it, quiet everywhere else.
Today
Two things need your eye; the rest is handled. Machine state, translated into plain language.
Filing detail
Thirteen outstanding items, tamed to the three that need you — deadline and consequence in view.
Regulatory coverage
Built on Luxembourg regulatory expertise
Not a generic tool retrofitted for funds. Every obligation, every circular, every filing mapped from the source regulations.
AIFMD→
CSSF Reg 12-02→
AML/CFT Law→
DORA
SRRC annual report
AML/CFT annual reporting to CSSF. Template-driven, evidence-linked.
Circular CSSF 24/854SAQ preparation
Self-Assessment Questionnaire with evidence mapped to every section. Audit-ready by design.
Circular 21/790Annex IV filing
AIFMD periodic reporting — field mapping, data validation, filing-calendar integration.
AIFMD Art. 24Policy review cycles
35 operational policies tracked across quarterly cycles with version control and approval workflows.
35 policies · 4 quarters210+
Regulatory obligations mapped
35
Policies tracked per fund
60–70%
Target operational time reduction
16
Governance documents generated
How it works
Three steps. No migration headaches.
Rootcaves meets you where you are — your existing documents, workflows and data.
1
Connect your data
Point Rootcaves at your existing fund data — Nextcloud, SharePoint, Excel. No migration required.
2
Map obligations
Your fund structure is mapped against the full CSSF framework. Gaps identified, deadlines surfaced, priorities ranked.
3
Automate workflows
Document generation, policy reviews, filing prep, board-pack assembly — each runs on your schedule, with your oversight.
Human-approved automation. Integrates with your existing Excel and Word workflows. No new tools to learn. Your CO stays in control.
Early access
Built for emerging managers. Held to institutional standards.
Rootcaves is onboarding founding partners — Luxembourg AIFMs and SICARs automating their compliance operations from the ground up.
We reply within 48 hours. No commitment, no spam — a conversation about your fund's operational needs.